Export to your payroll provider

Download the period’s hours in the file your payroll company imports: Viventium, Gusto, QuickBooks, Paychex or ADP.

3 parts · 1 minPayrollFor the office

The lesson plays on a sample agency, so nothing you do in it changes anything. Open any item in the lesson's panel to read about it, and press See how to watch it done.

What this lesson covers

Everything the lesson says, part by part.

  1. 1

    On the way: Payroll is in the sidebar.

    This is Payroll

    The exports are above the list of visits, one for each payroll company.

    In the sidebar under Payroll.

    On this page

    Export for ViventiumA file you import in Viventium

    Downloads the hours in view in Viventium’s import format.

    See how jumps ahead to part 2: Export hours for Viventium.

    Export for GustoA spreadsheet for Smart Import

    Downloads the hours in view as a spreadsheet Gusto imports.

    See how jumps ahead to part 3: Export hours for Gusto.

    Read the guide
    Other payroll companiesQuickBooks, Paychex, ADP

    QuickBooks file downloads a timesheet file for QuickBooks Desktop. Paychex and ADP appear here once they are connected in Settings.

    See how shows:

    1. QuickBooks file An .iif file you import in QuickBooks Desktop.
    Read the guide
  2. 2

    On the way: The exports are above the list of visits.

    Export hours for Viventium

    A file of the hours in view, ready to import into Viventium. It does not create a pay run or mark anything paid.

    Payroll, then Export for Viventium above the visits.

    On this page

    What the file holdsLines, hours and pay, checked first

    It counts the lines, hours and pay, says how much was verified at the door, and names anything the file cannot carry, such as expenses to pay back in Viventium.

    See how shows:

    1. Download the file Then import it in Viventium.
    Match your templateRename the columns once

    Templates differ between agencies. Match the columns to yours before you download. The names are not saved, so check them each pay period.

    See how shows:

    1. Match your Viventium template The importer will not say which column it disliked.
  3. 3

    On the way: Gusto has its own export beside it.

    Export hours for Gusto

    A spreadsheet you upload in Gusto with Smart Import. Gusto pays at the rate on each person’s Gusto profile.

    Payroll, then Export for Gusto.

    On this page

    Whose rates are usedGusto’s, not AveeCare’s

    Gusto pays these hours at the rate on each employee’s Gusto profile. Check the totals on Gusto’s Run Payroll screen before you submit.

    See how shows:

    1. Download the file Empty columns stay blank, so nothing you typed in Gusto is overwritten.
    Read the guide
    Check the totals in GustoBefore you submit the pay run

    After the upload, compare Gusto’s Run Payroll totals with the hours here before you submit.

    See how shows:

    1. Download the file Then upload it with Smart Import in Gusto.

At the end

Now you can send the hours to your payroll company

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