Holiday calendar

Your holiday calendar does two jobs. It marks the holidays on your scheduling calendar so schedulers can see them, and it tells AveeCare which days your Holiday pay codes apply on. Both come from the same list, so you set it up once.

Quick answer

Go to Settings, open the Payroll tab, and find the Holiday calendar card. Click Add common holidays to load the standard US list, or add your own. Then, on the scheduling calendar, open Settings above the grid and make sure Show holidays is on under Appearance.

Open Payroll settings

AveeCare ships with no holidays set

This is on purpose. The same list decides which days pay at your Holiday rate, so putting a default set of holidays onto an agency that never chose them would be a change to what you pay people. Nothing appears on any calendar until somebody adds the first holiday.

1. Add your holidays in Settings

Open Payroll settings

1. 1

   Open Settings and click the Payroll tab.

   The holiday calendar sits with the pay settings rather than the business ones, because its main job is deciding which days pay at a Holiday rate.
2. 2

   Scroll to the Holiday calendar card.

   It is below Holiday Pay. A new agency sees an empty list and a short note saying so.
3. 3

   Click Add common holidays, or add your own.

   The common list covers the usual US federal holidays. You can remove any you do not observe, and add anything specific to your agency. Each one is saved as a rule rather than a single date, so Thanksgiving stays on the fourth Thursday every year and you never have to redo this in January.
4. 4

   Pause a holiday instead of deleting it when you want it back later.

   Each row has a switch. A paused holiday stops appearing on the calendar and stops triggering Holiday pay, but stays in the list.

2. Turn on the calendar layer

Saving holidays in Settings makes them exist. A second switch decides whether a given calendar draws them, and it belongs to each person rather than to the agency.

Open Scheduling

1. 1

   On Scheduling, click Settings above the calendar.

   This is the panel with the toolbar, filter and appearance options.
2. 2

   Under Appearance, find Calendar layers.

   Turn on Show holidays. It is on by default, so most people never need to touch it, but it is the first thing to check if a colleague can see holidays and you cannot.

Holidays appear as a small amber marker on the day, in the Day, Week, Month and Roster views.

How holidays affect pay and billing

A pay or bill code marked Holidays applies on the days in this list, and it wins over a Weekend code when a holiday lands on a weekend. If you have no Holiday codes set up, the list still marks your calendar but nothing about pay changes.

Two details worth knowing. A holiday with an observed shift moves the marker to the day it is observed, so a Saturday holiday marks the Friday before. And a holiday you add as a one-off date applies to that year only, while a rule such as the fourth Thursday of November repeats every year.

Holidays are not showing up

Work down this list. The first two cover almost every case.

• Nothing has been added yet. Open Settings, then Payroll, and look at the Holiday calendar card. An empty list is the usual answer.
• Your own Show holidays layer is off. It is per person, so a colleague seeing them does not mean yours is on.
• The scheduling page was already open. The calendar reads the holiday list when the page loads. Reload after saving.
• The holiday is paused. Check the switch on its row.
• You are looking at a caregiver’s schedule. Holiday markers are drawn on the office scheduling calendar. A caregiver looking at their own schedule in AveeCare does not see them today.