What is homecare scheduling software?

Homecare scheduling software is the system that assigns caregivers to clients across a calendar with shift, location, credential, and continuity rules. It usually pairs a desktop dashboard for office staff with a caregiver mobile app for clock-in. The best ones handle drag-and-drop reassignment, recurring weekly schedules, callout coverage, GPS visit verification, and payroll-ready time exports.

What features should homecare scheduling software have?

Drag-and-drop reassignment, recurring weekly visit templates, conflict detection (caregiver double-booked, drive time impossible), GPS-verified mobile clock-in, EVV export for Medicaid clients, credential expiration awareness (do not schedule a caregiver whose CPR expires this week), payroll-ready exports (CSV / Gusto / ADP / Paychex / QuickBooks), HIPAA-compliant in-app messaging, and a family portal.

How much does homecare scheduling software cost?

Standalone homecare scheduling runs $5 to $15 per active client per month or $50 to $200 per office user per month. Generic scheduling tools (Deputy, When I Work, Sling) are cheaper at $2-4 per user per month but miss home-care-specific features. Bundled scheduling inside a primary EHR runs $5 to $25 per active client per month and is typically the better value once you add EVV. AveeCare bundles scheduling at $6 per active client per month.

Does AveeCare include scheduling?

Yes. AveeCare includes drag-and-drop scheduling with recurring weekly templates, conflict detection, caregiver mobile app with GPS clock-in, EVV export across all 50 states, credential awareness, payroll-ready exports, and HIPAA-compliant messaging at $6 per active client per month, month-to-month, no add-on fees.

Buyer's Guide

Homecare scheduling software: 2026 buyer's guide

The honest 2026 homecare scheduling software buyer's guide. Recurring shifts, mobile GPS, EVV, conflict detection, and payroll. 18 vendors compared.

By Calvin Nesvig, Founding Partner·Updated May 3, 2026

Quick answer

Six required features: drag-and-drop, recurring templates, conflict detection, GPS clock-in, EVV export, payroll exports.
Generic schedulers (When I Work, Deputy, Sling, Connecteam) miss EVV and personal-care service codes.
Cheapest competent options: AveeCare ($6 / client / mo), ShiftCare ($70+), Caretime ($75+).
Get pricing in writing before signing. Most vendors gate price behind a sales call.

Quick answer 18 vendors compared Must-haves Pricing AveeCare fit FAQ

18 homecare scheduling platforms compared

Click any row for detail. Numbers are estimates from public sources, partner decks, and buyer-reported quotes (Q1 2026).

Vendor	Focus	Recurring	GPS	EVV	Starting
AveeCare(us)	Non-medical home care	Yes	Yes	Export only	$6 / client / mo
AxisCare	Private duty + Medicaid	Yes	Yes	Included	$200+ / mo
WellSky Personal Care (ClearCare)	Private duty + Medicaid	Yes	Yes	Included	$300+ / mo
AlayaCare	Multi-line	Yes	Yes	Included	$250+ / mo
CareSmartz360	Private duty + Medicaid	Yes	Yes	Included	$150+ / mo
Generations Homecare	Private duty	Yes	Yes	Included	$150+ / mo
Aaniie (Smartcare)	Private duty + Medicaid	Yes	Yes	Included	$200+ / mo
KanTime	Hybrid HH + PD	Yes	Yes	Included	$300+ / mo
Axxess Home Care	Multi-line	Yes	Yes	Included	$300+ / mo
ShiftCare	Private duty	Yes	Yes	Add-on	$70+ / mo
Carecenta	NY market	Yes	Yes	Included	$200+ / mo
Caretime	Private duty (small)	Yes	Yes	Add-on	$75+ / mo
Ankota	Private duty + Medicaid	Yes	Yes	Included	$150+ / mo
Rosemark System	Private duty	Yes	Yes	Add-on	$100+ / mo
When I Work	Generic scheduling	Yes	Yes	No	$2.50+ / user / mo
Deputy	Generic scheduling	Yes	Yes	No	$3.50+ / user / mo
Sling	Generic scheduling	Yes	Yes	No	Free / $2+ / user
Connecteam	Generic deskless workforce	Yes	Yes	No	Free / $29+ / mo

Showing 18 of 18.

6 scheduling must-haves

Drag-and-drop reassignment

Callout? Reassign in 2 clicks with conflict warnings.

Recurring weekly templates

"Mrs. Smith every Tue/Thu 10a-2p" should take 30 seconds to set up.

Conflict detection

Double-booked caregiver, impossible drive time, expired credential — flagged before save.

GPS-verified mobile clock-in

Caregiver app verifies location matched the service plan address.

EVV export

Even private-pay agencies grow into Medicaid; need export day 1.

Payroll-ready exports

CSV / Gusto / ADP / Paychex / QuickBooks Payroll integration.

Pricing patterns

Type	Typical cost	Best for
Generic scheduling	$2-4 / user / mo	Tiny non-medical agencies; no Medicaid, no EVV needed
Standalone home care scheduling	$5-15 / client / mo	Agencies with separate billing system
Bundled with EHR	$5-25 / client / mo	Most home care agencies — best value once EVV is included

Where AveeCare fits

AveeCare bundles scheduling at $6 / active client / month: drag-and-drop, recurring templates, conflict detection, mobile GPS clock-in, EVV export across all 50 states, payroll exports, in-app HIPAA messaging.

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