How do I offer an office block to caregivers as an open shift?

Unfold Open shift on a saved, unassigned office block, choose who can ask for it and press Offer it. Caregivers request it from Open Shifts and you approve one.

Quick answer1 min readUpdated for AveeCare
Short answer

An office block nobody is on yet, such as front desk coverage, can be offered to caregivers. Open the saved block in Scheduling and unfold the Open shift row at the bottom of the block editor. Under Who can ask for it, pick Every caregiver or choose people, add an optional note, and press Offer it. The people you picked get a notification; everyone else finds it in Open Shifts under Office time you can ask for. Caregivers ask for the block rather than taking it. You get an Office block requested alert, and Approve puts that caregiver on the block and tells everyone else who asked that it went to someone else.

Step by step

  1. Turn on shift swapping in Settings if it is not on.
  2. Open a saved, unassigned office block that has not started.
  3. Unfold Open shift, choose who can ask for it and press Offer it.
  4. When the request alert arrives, open it and press Approve or Decline.

Good to know

  • The Open shift row only appears for a saved, unassigned block that has not started, and only while shift swapping is on.
  • If you put someone on the block yourself in the meantime, an approval never replaces them.
  • Press Stop offering to withdraw it.

Keep going

Why can’t my caregivers see an open shift I created?

Caregivers only see a shift you offer. Turn on Open shifts and shift swaps, then offer the visit from its cover finder, click Offer open shifts on Scheduling for every open shift at once, or leave Offer the open shifts ticked when you publish.

How do I put a meeting on my caregivers’ schedules?

Unfold the Meeting row on an office block and add an agenda or join link. Caregivers on the block see it on their Schedule as Office time, with a Join button and a reminder.

Written by
Calvin Nesvig
Founding Partner, AveeCare

Builds AveeCare full-time. The AveeCare Help Center is written and maintained by the team that builds the product, so the steps in every article come from the same people who ship the features.

All help articlesNeed a person?