EVV system for home care: 2026 buyer's guide

An EVV system for home care is the software that captures the 7 CMS-required visit data elements (service type, recipient, date, location, provider, start time, end time) and submits or exports them to the state Medicaid aggregator. It typically pairs a caregiver mobile clock-in app with a back-office dashboard for visit-maintenance corrections and compliance reporting.

In open-model states, no — your home care EHR can capture EVV and export to the state aggregator. In closed-model states (PA, OH, MA, FL, MS, NJ, others), the state requires you to use the state-contracted EVV vendor (Sandata, HHAeXchange, Tellus, AuthentiCare, CareBridge) for the EVV submission step regardless of your EHR. Most agencies in closed-model states use the state aggregator for EVV plus a separate EHR for scheduling, billing, and care plans.

Standalone EVV runs $1-4 per visit or $5-20 per active client per month. EVV bundled with a home care EHR runs $5-25 per active client per month and is typically the better value once you also need scheduling, billing, and care plans. AveeCare bundles EVV export across all 50 states at $6 per active client per month.

AveeCare ships its own EVV capture (mobile GPS clock-in) and exports to all 50 state aggregators (Sandata, HHAeXchange, Tellus, AuthentiCare, CareBridge, DataLogic). EVV is included at $6 per active client per month, no separate per-visit fee.