What is caregiver management software?

Caregiver management software is the combined scheduling, mobile clock-in, training tracking, document management, payroll-export, and EVV stack used by home care agencies. It typically includes a desktop dashboard for office staff and a mobile app for caregivers. Most agencies buy it bundled with billing as a single home care platform.

How is caregiver management software different from scheduling software?

Scheduling software handles only the calendar and assignment piece. Caregiver management software is a superset: it includes scheduling, plus the caregiver mobile app, plus credential and training tracking, plus payroll-ready time exports, plus communication, plus performance dashboards. If your tool ends at "who is on at 3pm," it is scheduling software, not caregiver management.

How much does caregiver management software cost?

Caregiver management software ranges $5 to $25 per active client per month or $100 to $500+ per office user. AveeCare publishes pricing at $6 per active client per month, month-to-month. Larger vendors (AxisCare, AlayaCare, WellSky Personal Care) gate pricing behind a sales call; expect $1,000 to $5,000 per month all-in for a 30-50 client agency.

What features should caregiver management software have?

Required features: shift scheduling with drag-drop reassignment, caregiver mobile app with GPS clock-in, EVV export support if Medicaid, credential and training expiration tracking, payroll-ready time export (CSV or direct API), HIPAA-compliant in-app messaging, performance dashboards (utilization, callouts, OT), and a family portal. Optional but useful: AI-suggested matching, caregiver pulse surveys, automated credential renewal reminders.

Buyer's Guide

Caregiver management software: honest 2026 buyer's guide

The honest 2026 caregiver management software buyer's guide. Scheduling, mobile, credentials, payroll, and EVV in one stack. 18 vendors compared.

By Calvin Nesvig, Founding Partner·Updated May 3, 2026

Quick answer

Caregiver management is a superset of scheduling. If your tool stops at the calendar, it is scheduling software, not workforce management.
Six required features: drag-and-drop scheduling, mobile GPS clock-in, credential expiration tracking, payroll exports, EVV export, in-app HIPAA messaging.
Generic scheduling tools (When I Work, Deputy, Sling) miss credential tracking, EVV, and HIPAA messaging. They look cheap and end up costing more in workarounds.
Cheapest competent options: AveeCare ($6 / client / mo), Caretime ($75+ / mo), CareSmartz360 ($150+ / mo).

Quick answer 18 vendors compared Must-haves Pricing AveeCare fit FAQ

18 caregiver management software vendors compared

Click any row for more detail. Numbers are estimates from public sources, partner decks, and buyer-reported quotes (Q1 2026).

Vendor	Focus	Mobile	Credentials	EVV	Starting
AveeCare(us)	Non-medical home care	Yes	Yes	Export only	$6 / client / mo
AxisCare	Private duty + Medicaid	Yes	Yes	Included	$200+ / mo
WellSky Personal Care (ClearCare)	Private duty + Medicaid	Yes	Yes	Included	$300+ / mo
AlayaCare	Multi-line	Yes	Yes	Included	$250+ / mo
Generations Homecare	Private duty	Yes	Yes	Included	$150+ / mo
CareSmartz360	Private duty + Medicaid	Yes	Yes	Included	$150+ / mo
Aaniie (Smartcare)	Private duty + Medicaid	Yes	Yes	Included	$200+ / mo
KanTime	Hybrid HH + PD	Yes	Yes	Included	$300+ / mo
Axxess	Hybrid HH + PD	Yes	Yes	Included	$300+ / mo
OnShift	Workforce / staffing	Yes	Add-on	No	$3+ / employee / mo
KARE	Marketplace + staffing	Yes	Add-on	No	Per shift
When I Work	Generic scheduling	Yes	No	No	$2.50+ / user / mo
Deputy	Generic scheduling	Yes	No	No	$3.50+ / user / mo
Sling	Generic scheduling	Yes	No	No	Free tier; $2+ / user / mo
Carecenta	NY market, CDPAP	Yes	Yes	Included	$200+ / mo
Caretime	Private duty (small)	Yes	Add-on	Add-on	$75+ / mo
Ankota	Private duty + Medicaid	Yes	Yes	Included	$150+ / mo
Rosemark System	Private duty	Yes	Yes	Add-on	$100+ / mo

Showing 18 of 18. Pricing estimates Q1 2026; confirm in writing.

6 caregiver management must-haves

Drag-and-drop scheduling

Reassign visits in 2 clicks. Conflict warnings.

Caregiver mobile app

GPS clock-in, offline-first, photo + signature capture.

Credential + training expiration tracking

CPR, TB, license, in-service hours; auto-reminder cadence.

Payroll-ready time export

CSV or direct integration with Gusto, ADP, Paychex, QuickBooks Payroll.

EVV export support

Even private-pay agencies grow into Medicaid; need export day 1.

HIPAA-compliant messaging

In-app, BAA-covered. No SMS for PHI.

Pricing patterns

Agency size	Typical monthly	Common model
1-10 active clients	$60 - $300	Per client or flat
10-50 active clients	$300 - $1,200	Per client or per user
50-200 active clients	$1,200 - $5,000	Per user, sometimes bundled
200+ clients	$5,000+	Per user + add-ons

Where AveeCare fits

AveeCare runs caregiver management for non-medical home care across all 50 states at $6 / active client / month. Drag-and-drop scheduling, GPS mobile clock-in, credential tracking, payroll exports, EVV export, in-app HIPAA messaging.

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