How do I send overtime to my QuickBooks Desktop overtime pay item?

Choose "On your QuickBooks overtime item" under "How overtime goes to QuickBooks" on the QuickBooks Desktop card (Settings, Payment Integrations). Regular hours go on the regular item and overtime on your overtime item; each caregiver needs a rate on that item in QuickBooks.

Quick answer1 min readUpdated for AveeCare
Short answer

Open Settings, Payment Integrations, and on the QuickBooks Desktop card choose "On your QuickBooks overtime item" under "How overtime goes to QuickBooks", then save and confirm "Use the overtime item". Regular hours then go on the regular pay item and overtime hours on your overtime item. Otherwise AveeCare sends overtime as extra hours on the regular item, which pays the same amount.

Step by step

  1. In QuickBooks, add your overtime item with a rate to each caregiver's pay list.
  2. In AveeCare, open Settings, Payment Integrations.
  3. On the QuickBooks Desktop card, find "How overtime goes to QuickBooks".
  4. Choose "On your QuickBooks overtime item" and check the overtime item it uses.
  5. Save and confirm "Use the overtime item".

Good to know

  • Caregivers without a rate: A caregiver with no rate on the overtime item in QuickBooks still gets extra hours, and the setup list names them.
  • From now on: The choice applies to visits worked after you switch it on, so nothing already sent is paid twice.

Keep going

How do I see what AveeCare will send to QuickBooks Desktop before it goes?

Run payroll has "Preview what QuickBooks will get" (each caregiver's hours, items and overtime), and an invoice's menu has "See it in QuickBooks" (customer, template, lines, total). Both use the same build as the send and flag anything QuickBooks would refuse.

Written by
Calvin Nesvig
Founding Partner, AveeCare

Builds AveeCare full-time. The AveeCare Help Center is written and maintained by the team that builds the product, so the steps in every article come from the same people who ship the features.

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